The joint facilitation team of HueLife and Vital Clarity relied on a variety of processes to deliver an engaging and collaborative experience via a virtual platform.
Facilitators led the group through an environmental scan process. This activity captured and catalogued firmly established national parks & recreation trends as well as those beginning to emerge. The group assessed which trends they were already on top of and which ones they needed to shift attention to.
PARTICIPATORY STRATEGIC PLANNING
A planning team consisting of a cross-section of positions throughout the department, such as Park Maintenance, Recreation Program staff, Professional Services, and department leadership worked jointly to answer the question of what they envision over the next 3 years. The plan’s focus was to:
– deepen the department’s culture of teamwork and accountability;
– strengthen communication and trust;
– integrate and align all operations and programming; and
– expand staff development opportunities while serving as a model of service delivery excellence to the community.
The ToP Participatory Strategic Planning process encompassed the creation of a shared vision, identifying barriers to that vision, established strategic priorities, and created action plans to accomplish their goals and objectives.
Facilitating a strategic planning process is intense and can feel long when delivered in person. Facilitating the process in a virtual setting brought another set of challenges. The facilitation team decided that to keep the 20-25 participants engaged and participating, they would need to:
– Offer sessions in 3-hour segments with breaks of a day or two.
– Have 4 facilitators to allow for small group discussions and monitor the chat.
-Have a designated “producer” to navigate screen shares, create and monitor breakout rooms, and keep the group on time.